The Government of Liberia has adopted a revised Fleet Management Policy to provide new regulations for the GOL ministries, agencies and commissions (MACs) on the procurement, registration, use, maintenance and management of vehicles combined with a joint equity scheme policy which is aimed at reducing the size of the fleet, reducing maintenance costs and getting better value for money in terms of government expenditure.
The fleet policy was approved subject to an initial pilot scheme which will be aimed at seven MACs initially. At the GOL cabinet meeting chaired by President Ellen Johnson-Sirleaf on October 5, GSA Director General Pearine Davis-Parkinson, accompanied by GSA Deputy Director General Borkai Sirleaf and USAID-GEMS Assets Management Advisor Nicholas Leach, formally presented the policy to the Cabinet.
The fleet policy was developed by the General Service Agency (GSA) with technical and financial support from USAID-GEMS as part of the project’s performance improvement initiatives at the institution. In April/May this year, USAID-GEMS sponsored and accompanied the GSA Director General and Deputy Director General on a study tour to South Africa, Rwanda and East Timor to review the fleet management systems and practices utilized in those countries and to study General Assets Management and Building Maintenance.
In collaboration with the GSA, USAID-GEMS undertook a vehicle fleet survey in more than 90 MACs, identifying and recording more than 2600 vehicles, approximately 450 generators and 450 motorcycles. Information from the study tour and the survey contributed to the development of the draft Fleet Management Policy. USAID-GEMS provided technical expertise to the GSA in drafting and finalizing the policy as well as developing a draft Fleet Management Implementation Plan. In addition, USAID-GEMS assisted the GSA to develop a new vehicle purchase policy and maintenance manuals for generators, motorcycles and other vehicles.
The fleet policy provides a strategic framework for reducing capital, maintenance and running cost of Government’s fleet and mobile equipment while ensuring mobility and operational efficiency to government employees. The medium term objective is to try and reduce overall fleet cost by 60% over the next four years. Implementation of the policy will also benefit the private sector through financial institution expansion, revenue generation for banks, working in collaboration with insurance companies, through vehicle loan facilities, expansion and professionalization of vehicle dealerships.
On the directive of the Cabinet, seven ministries and agencies of the Government will participate in the initial phase of the fleet policy rollout which is anticipated to commence in December this year or January 2013. The institutions are the Civil Service Agency, the Ministry of State for Presidential Affairs, the Ministry of Transportation, the Ministry of Public Works, the Ministry of Labor, the Ministry of Gender and Development, and the GSA.
The GSA has begun to hold consultations with financial institutions, insurance companies, vehicle dealers, suppliers and other stakeholders to create awareness and to develop a mechanism for the effective management and implementation of the fleet policy.